Renaming a device in PaperCut MF

This article explains when and how to rename a Multi-Function Device (MFD) in PaperCut MF. Renaming a device ensures that the PaperCut MF Admin web interface accurately reflects your physical hardware and network configuration.

If you’re looking at how to rename a printer, see Renaming a printer.

Note: This article applies to all copiers except Ricoh (v1 app), Kyocera, Lexmark, and Canon devices, which you rename directly on the physical device or web interface. Please contact your PaperCut Partner or Reseller for help.

When should I rename a device?

You might need to rename a device in PaperCut MF in any of the following scenarios:

• After relocating or moving a machine: When an MFD is physically moved to a new office, room, or building, the device name or location often needs to change to reflect its new physical location.
• After hardware repairs or board replacements: Following a repair (such as replacing a system board) or redeploying embedded software, the device might register itself with a default name (for example, Ricoh-[serial number]) or an altered naming format. You must rename it back to your organization’s standard device name.
• After an organizational rename or bulk restructure: Departmental reorganizations, changes to site or naming conventions, or institutional updates might require updating printer or device naming and tags (for example, updating site, building, or corporate unit fields).
• After a server or network migration or rename: When renaming a print server, changing server hostnames or Fully Qualified Domain Names (FQDNs), or updating device network parameters, you might need to rename or update the corresponding device to align with the new server environment.

How to rename a device in the Admin web interface

Follow these steps to rename a device using the PaperCut MF Admin web interface.

Before you start

Before beginning this procedure, note the following requirements:

• Ensure you have administrator access to the PaperCut MF Admin web interface.
• If you are renaming a Ricoh, Kyocera, Lexmark, or Canon device, don’t follow this procedure. Perform the rename operation directly on the physical device’s interface or the device’s GUI instead of using the PaperCut MF Admin web interface.

Procedure

To rename a device:

1. Log in to the PaperCut MF Admin web interface. The Dashboard page is displayed.
2. Select the Devices tab. The Devices page is displayed.
3. Select the device you want to rename. The Summary tab for the selected device is displayed.
4. In the Actions menu, click Rename this device.
5. In the New device name field, enter the new name of the device.

As shown in the following image, the Rename Device page displays the Current device name and New device name fields:

As shown in the following image, the Rename Device page displays the Current device name and New device name fields:

6. Select the If a printer with the new name already exists, delete and replace it check box if there is already a device with the chosen name, because you have done the rename on the device.

7. Click Apply. The changes are saved, and the updated device name appears in the device list.