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PaperCut NG & PaperCut MF Manual


Print Archiving (viewing and content capture)

Print data is typically short-lived, the user prints the job and then the print job content is lost. PaperCut NG/MF’s Print Archiving feature changes that. With Print Archiving, in addition to PaperCut’s standard print job information logging, it is now possible to:

  • Save and archive print jobs for a defined period of time

  • Interactively view what has been printed

Print Archiving is a very visual feature and is best explained with a few screen shots.

Print Archiving, including the ability to view previous print jobs, gives administrators a new set of tools to improve print management. Common uses include:

  • Information Security, data retention and audit policies

    Many corporations now have defined data management objectives and specific policies around the tracking of data in emails, using thumb drives, cloud storage services, etc. This allows organizations to:

    • Comply with externally mandated and legal requirements such as Sarbanes-Oxley and best practice audit procedures.

    • Support an organization’s needs to protect its customers’ and own intellectual property.

    • Monitor inappropriate material and potential illegal activity.

    • Ensure business resources are being used appropriately and not being wasted.

    Print Archiving now allows organizations to extend these security policies to the printer fleet and closes a potentially big loophole in governance processes.

  • Fleet Optimization

    Inspecting a sample of print jobs held by Print Archiving can help with key resource decision making questions. Is the inkjet photo printer being used for photos? Or should it be replaced with a more appropriate device for color text document output, such as a laser printer?

  • Validating user refund requests

    In education environments, it is common for refund requests to be submitted via PaperCut NG/MF. The ability for administration staff to review the job via Print Archiving can greatly assist in this scenario. See Managing Refunds for more on this feature.

Feature Highlights

  • Store an historic record of all printed content, limited only by available storage space.

  • View past print jobs interactively in the browser.

  • Control which administrators have access to view or remove archived content.

  • Download the original spool file for 100% fidelity when reprinting.

  • Remove archived data from the system and disk.

  • Move older archives to external storage, such as offline backup or offsite cloud repository, for long term data retention.

  • Enable or disable archiving on selected printers and users.

Viewing print logs

When Print Archiving is enabled, new options are available for viewing print logs (for example, the global job log at Logs > Job Log, or the per-printer or per-user job logs).

  • Details view:

    This is the traditional text-only job log view and is best for finding and browsing by non-visual job log information.

  • Hybrid view (thumbnails + details):

    The hybrid view is the most flexible view option. It adds a thumbnail column to the details view. This allows for easy filtering and sorting of the print logs table while also being able to view print logs visually.

  • Thumbnails/grid view:

    This view favors images over text and is the best view for visually scanning to identify documents of interest.

What’s in this section?