PaperCut Hive

Maximize your current setup

Your tech toolbox, your print needs

Enjoy the flexibility of printing from any device, anywhere. Overcome technical barriers to provide users with a seamless and reliable printing experience.

Leverage your users identity and workflows

Regulate printing access to manage who can print, when, and where, ensuring transparency and cost-effectiveness.

Quickly onboard users and guests on any device

Consistent and driverless printer set up on Chromebooks, Android, macOS, iOS, and Windows devices in any combination.

Print from anywhere to any printer

Whether at a café, another office, or at home, users print at their convenience and retrieve documents later in the office.

Seamlessly integrate with Microsoft Entra ID and Google Workspace

Get set up in minutes, not days. Integrate with Microsoft Entra ID or Google Workspace. Auto-discover printers, invite your users, remotely deploy printer queues, and update drivers effortlessly. This is cloud print, copy, and scan management in easy mode.

Flexible user onboarding

Add users via Microsoft Entra ID or Google Workspace, sending email invites, or having users scan QR codes on the printer.

Automated user access

Set automatic approval policies for users from specified domains, or review new users on a one-by-one basis.

Personalized greetings

Create custom emails and notifications for your users to minimize interruptions to your day.

PaperCut Pocket secure release feature UI

Print to any printer from any device

With PaperCut Hive, your users have the same easy experience on every printer, no matter the brand. They can print from any device including Chromebooks, Android, macOS, iOS, and Windows devices.

Works with any printer

Every organization has its own mix of printers, devices, and operating systems. So PaperCut Hive supports, well, all of them — even if you're using products from different brands. Plus PaperCut Hive's app, in 14+ languages, installs on your printer's touchscreen so users have a common experience on your printers.

Printing on every brand

PaperCut Hive cloud print management software works with every brand, from Brother, Canon, Epson, Fujifilm, HP, Konica Minolta, Kyocera, Lexmark, Ricoh, Sharp, Toshiba, Xerox, you get the point…

Touchscreen embedded software

Our PaperCut Hive touchscreen software enables secure print release for most MFP/MFD brands and we’re adding more constantly.

Copy, scan and fax tracking

Full device visibility is not just tracking printing - track copy and scan as well! Visibility is the first step in empowering and building accountability.

Minimize support tickets

We love printers. You, maybe you don’t love them so much. Maybe you don’t want to spend too much time with printers at all. No worries, PaperCut Hive minimizes print support tickets by making your printers behave better. Let your users print from anywhere to any printer easily. No more tickets!

Protected documents...

PaperCut Hive is built with a security-first mindset: from getting users to identify themselves at the printer and logging who did what, where, and when, to document encryption.

Before: Access control

Regulate printing access to manage who can print, when, and where, ensuring transparency and cost-effectiveness.

During: Secure release

Retrieve your documents securely at the printer by scanning a QR code with your phone or using NFC technology, similar to mobile payments.

After: Reporting

View all print, copy, and scan activity to determine what was done, when it happened, and on which device, with a detailed audit trail in reporting.

... and protected data

Supports Zero Trust printing

Ensure the highest level of security for your printing environment by implementing strict authentication, authorization, and encryption measures.

Security and encryption

Documents are encrypted both in transit and at rest ensuring your sensitive data remains protected at every step.

Secure data storage

Choose from 4 regions: UK, Europe, USA, and Australia, ensuring optimal performance for your business needs.

ISO 27001 compliant

PaperCut has established and implemented comprehensive security practices and controls to manage and protect your data.

"Have seen the benefits of two PaperCut implementations at different organizations; one was an MF implementation and the current is a Hive deployment. Really believe in the product and the team's work in streamlining printing ops and offering staff a more flexible, delightful printing experience"

Carlos Garcia,
Information Technology Manager at Bridges Public Charter School

Integrated scanning

Deliver, Enhance, and Customize

Hate having to name, save, and send all your scan files? With PaperCut Hive's integrated scanning, you don't have to.

Integrated Scanning

Auto-name files, then securely deliver them to places like Box, Dropbox, Email, Evernote, Google Drive, OneDrive, pCloud, Slack, Sharepoint… even fax machines.

OCR Add ons

Add ons process scans for you. Say goodbye blank pages, random speckles, and more.

Workflow automations

Capture custom field data at the time of scanning to enable even more automation.

Find out more about PaperCut Hive

Book a demo

Sustainable printing

Shrink your footprint and your bills

Giving back to the earth and your printing budget, PaperCut Hive boasts eco-friendly policies perfect for businesses wanting to reduce their environmental impact — so you can reduce paper waste, save on toner/ink, recover costs, and make sustainable habits the status quo. You can also turn your printing into tree planting with our Forest Positive printing program, PaperCut Grows.

Responsible reminders

Give users a friendly nudge to print 2-sided or black & white with timely in-touchscreen prompts.

Zero uncollected print jobs

Up to 12% of print jobs are uncollected. Track users’ printing to identify opportunities to reduce waste. Secure Print Release stops overflowing recycling bins.

Forest Positive printing

Reduce print waste then transform your essential document output into a Forest Positive force for the environment by planting trees with our PaperCut Grows program.

How to access PaperCut Hive

For the best possible customer experience, we sell PaperCut Hive through our certified network of partners who guide you in the selection and set up of PaperCut Hive.

Let us help put you in touch with the right partner in your local region.

And remember, for every new PaperCut order we plant a tree on your behalf.

How to buy

PaperCut Hive FAQs

All the things you want to know about PaperCut Hive.

Is PaperCut Hive easy to set up?

Yes it's easy to set up. With the help of our global partner network you can be set up in no time on most modern printers and MFDs. PaperCut Hive is based on the same design principles as PaperCut Pocket. We are super proud with the intuitive admin interface that allows you to quickly enable features that make printing secure, easy and sustainable.

Will PaperCut Hive work with my brand of MFP/MFD/printer

One of PaperCut's strengths over the last 20 years has been to support every printer and operating system.

We've stayed true to this vision in this product. Over the first few months PaperCut Hive has been tested on printer models from pretty much every manufacturer, every brand and we’re yet to find a brand we cannot support.

MFP/MFD touchscreen embedded software supports on-device secure print release and is available for leading printer brands; and we’re adding more brands as you are reading this. Our goal is to support the same set of brands and modes of printers/MFPs/MFDs as supported by our flagship product PaperCut MF.

I'm a potential customer. How can I get Papercut Hive?

PaperCut Hive just like PaperCut MF is sold and supported by our global network of certified resellers and partners. Please reach out to us, let us know your story and let's talk about the best way to get PaperCut Hive in your hands.

Can I use PaperCut Hive in my school, high school, or university?

PaperCut Hive is used successfully around the world in lower to middle schools where the teachers, students and staff print, copy, and scan. We’re currently working on and will be soon introducing advanced features, print quotas and groups reports to name a few, to cater for the specific needs of Higher Education environments.

Stay tuned for more announcements. In the meantime, all features are available in our flagship product, PaperCut MF, which was specifically designed for all levels of education.

I’m a large enterprise. Is PaperCut Hive suitable for me to use?

We’ve designed PaperCut Hive to be enterprise scalable, with security and reliability at its core. An example of this is using the latest IoT technology such as Edge Mesh. For example, this is similar to what you see in modern lighting and security systems as they continue to work locally even if they lose connectivity to the cloud.

PaperCut Hive is suitable to scale up to any size in a wide range of industries and applications. As long as the PaperCut Hive feature set meets your print management requirements, it will certainly work for any number of devices. Should your environment require advanced features not currently available in PaperCut Hive, please speak to us about our flagship product, PaperCut MF, which can be self-hosted on premise or in the cloud.

Can I easily enable visitors/contractors to print with PaperCut Hive?

Computer says yes! It's super easy. The SysAdmin just sends the visitor an email invite so they can self-onboard. Or they can request access themselves by simply scanning the QR code at the MFD’s label.

Is PaperCut Hive like PaperCut MF?

In some ways yes and in some ways no. PaperCut Hive, like PaperCut MF, integrates directly with the MFD or printer firmware. It provides advanced features (such as secure print release on the device) and usage tracking (such as print, copy, and scanning tracking). It is also a product that's serviced and supported by our global and partner network.

PaperCut Hive is designed to be only available as a fully-hosted product, while PaperCut MF includes the option to self-host.PaperCut MF is our flagship product and is packed full of features, many of which will make their way into PaperCut Hive gradually over time. Organizations needing the full power of print management should consider PaperCut MF.

Is PaperCut Hive like PaperCut Pocket?

Both products are our first products out of our new cloud-native platform. They share a lot of infrastructure but they are different in terms of features and functionality.

PaperCut Pocket is designed to be for self-set up and aimed at customers for DIY installation. PaperCut Hive integrates directly with MFDs and printers via embedded touch screen technology at the firmware level and contains much more advanced technology and many more features.

We have a global partner network that distributes PaperCut Hive and they have the skills and experience to support you to get the most out of the more advanced technology.

In addition to advanced MFD technology, PaperCut Hive includes a number of advanced Add-ons that empower customers in particular industries. Check out the product information on this page to learn more.

Can I use PaperCut Hive to control MFP/MFD access and track copy, fax, and scan?

Yes, that's one of the main differences between PaperCut Pocket and PaperCut Hive. We already have this functionality for most major print vendor brands and we’re quickly rounding that out to have the same level of coverage PaperCut is known for.

We’ve been working with our global partner network and print manufacturers to ensure the PaperCut Hive MFD embedded software is cloud-ready and supported globally.

Can users print from their phones or tablets?

Yes, PaperCut Hive supports printing from iPhone/iOS or Android mobile devices/smartphones. This is a standard feature that is included by default. Users just need to follow the simple steps in their invitation email to download the PaperCut Hive mobile app. Additionally, they can also use the mobile app that provides a touch-free (contactless) print release experience at the MFP/MFD.

Does PaperCut Hive support swipe proximity cards for user authentication at the MFP/MFD?

Yes, we support most major card technologies out of the box including proximity cards like MIFARE, HID and NFC technologies. Or if you are into retro tech we can even dust off the good old barcode reader.

Your end-users can also self-associate their cards directly on the MFD without any admin interaction required.

Do I need a print server or a cloud account with Azure, AWS or Google Cloud Platform (GCP)?

No, PaperCut Hive is a true public cloud print management solution and it's fully-hosted for you. It's also a server-free product so there is no requirement for you to maintain a print server or have your own cloud account. Think of PaperCut Hive as your outsourced print infrastructure.

How long does the edge node remain in the admin console after being uninstalled?

When a PaperCut Hive or PaperCut Pocket edge node is uninstalled following the steps in our How to uninstall the PaperCut Pocket / Hive Print Client (Edge Node and Printer) KB article, the edge node is immediately removed from the list of edge nodes. You might need to refresh the page to reflect the change.

If the edge node is not uninstalled correctly or the computer is reset before uninstalling the edge node is complete, it will still appear in the PaperCut Pocket or PaperCut Hive edge node list for 30 days before it's automatically removed.

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