Print management was once a tale as old as time. Secure and quick printing was traditionally facilitated by an on-prem print server - one of many pieces of hardware that formed your business infrastructure. Then the cloud came along, and business infrastructure changed forever. You no longer needed servers on-site, or even applications on your devices.
Printing has been a trickier space to enhance with cloud computing. In the world of print, there’s always going to be an element of on-premise infrastructure - the printer/MFD.
Print management in the cloud isn’t about replacing on-prem infrastructure. It’s about enhancing the print management space by utilizing cloud and IoT (Internet of Things) technologies.
These may sound similar, but depending on what problem you’re hoping to solve, there’s a crucial difference. One is a matter of enabling printing, the other is a matter of controlling printing.
Cloud printing facilitates remote printing over the internet.
Cloud print management tracks and coordinates printing with the cloud, rather than with on-premise infrastructure.
There are solutions for each, and some cloud print management software also offers cloud printing. But before choosing your solution, it’s important to know what you’re trying to achieve with your printing.
Print enablement gets your users printing quickly and securely.
Print management offers visibility and insight into your organization’s printing.
Whether you’re a startup looking to make printing as easy as possible, or a school district grappling with crafting a secure and responsible printing culture, there is a print solution in the cloud for you.
Cloud is a common term when discussing today’s working environments, but it’s a term that has lots of nuts and bolts.
So you can understand everything in this section, let’s brush up on some basic cloud computing concepts, through the lens of print.
There are three types of cloud hosting.
|Public cloud||Private cloud||Hybrid cloud|
|Computing resources fully-hosted in the cloud, accessed over the internet along with other users from other companies||Self-hosted, dedicated computing resources for a single organization||A combination of public and private cloud|
Read more about public, private, and hybrid cloud in our blog.
Related to public, private, and hybrid, a single-tenant or multi-tenant refers to whether a cloud application - a set of cloud resources referred to as an instance - is shared with one or multiple customers.
Read more about single-tenancy and multi-tenancy in our blog.
Did we lose you at SaaS?
That’s one of the three types of services offered in the cloud. It stands for Software as a Service and refers to software and applications accessed via the cloud, for example Microsoft Office 365 and Google Workspace.
In regards to cloud and print management, SaaS is usually the only XaaS term you’ll come across.
Read more more about XaaS in our blog.
PaperCut’s cloud portfolio is about choice. You have the ability to choose a product that’s appropriate for your requirements around simplicity, management, security, and privacy.
An easy way to think about it is to split it into two main categories.
|Self-hosted||Fully-hosted (hosted for you)|
Different people mean different things when they’re talking about printing and the cloud. Some might be searching for a self-hosted solution. Others may be looking for a fully-hosted solution.
To explore PaperCut’s full portfolio of cloud-based print management products, jump into the following subsections.