Scan to multiple email destinations

Welcome to a better way to scan! You can now send scan jobs to multiple people at once in PaperCut MF 25.0.10 onwards. This guide shows you how to set up these recipients for different types of scan actions.

Standard Scan Actions

You can easily send scans to a list of fixed addresses. This is perfect for documents that always need to go to a specific team.

1. Navigate to Devices and click on your specific device.
2. Select the Scan Actions tab.
3. Click on the scan action you want to edit.
4. Locate the Email To field.
5. Type multiple email addresses into the box.
6. Separate each address with a comma (,) or a semicolon (;).

Interactive Scan Actions

You can let users add their own recipients right at the device. This gives your team flexibility while they stand at the printer.

1. Go to the Scan Actions menu.
2. Choose an action that uses the Email To destination.
3. Add the fields.AddEmail property to the destination field.
4. The user can now type additional addresses on the device screen.
5. Ensure they use a comma or semicolon between names.

Advanced Scan Actions

Use variables to pull email addresses from your own data sources. This method is great for complex workflows or automated lookups.

• Hard-coded and Lookup: Combine a fixed email with a user lookup variable like {{fields.MFlookup.email}}.
• Multiple Lookups: Use two different lookup fields separated by a comma.
• Data Sources: Mix a User Lookup with a CSV Data Source for specific routing.
• Format Example: Use the format {{fields.MFlookup.email}},{{fields.CSVLookup.2}} in the Email To field.
  • Add hard-coded emails “Email To” and add a “User Lookup” field variable.
    • e.g. {{fields.MFlookup.email}}
  • Add multiple “User Lookup (MF Address Lookup) fields
  • Add combinations of “User Lookup” and “CSV Data Source”
  • Add combinations of “CSV Data Sources”
  • e.g. {{fields.MFlookup.email}},{{fields.CSVLookup.2}}