As the administrator of your printing environment you already know how expensive color printing is. Are you interested in saving money on color toner? Here are a few different ways to encourage people to print smarter and lower your costs both with and without PaperCut. Read on to learn more.
1. Set the print queue default to Black and White (Windows Only)
In the world of Windows printing, it is possible to change a print queue so that Black and White is the default choice. User will still be able to override the option, but you can at least change what the default options will be. This is done through the “Printing Defaults” menu on the print server.
Windows user will see Black and White as the default option when they try to print, but can override this as needed.
Applicable only with Windows clients and print servers, so this won’t work for Mobility Print or Google Cloud Print users.
This is not a PaperCut feature, so it doesn’t need PaperCut to work.
Log into the print server, and open the Print Management console by pressing Windows key + R, then type printmanagement.msc and hit Enter.
Next, right-click on the printer you want to manage and choose Set Printing Defaults…
In this menu you should be able to set the default color choice of the print queue to grayscale/mono/black and white. Be aware that this menu might be completely different for each print driver, as this can be customized by the manufacturer. The screenshot below shows how this would look if you were configuring a printer that uses the PaperCut Global PostScript driver.
2. Use PaperCut to convert print jobs to Grayscale
PaperCut can be used to convert all print jobs to grayscale automatically for a specific printer or group of users.
Works with any kind of print server running PaperCut (Windows, Linux, macOS).
For this to work there are few prerequisites:
Make sure that Color Detection is enabled for the printer in PaperCut, which should already be on by default.
This release contains an updated Java version which no longer supports 32-bit workstations. If you have any 32-bit users launching the User Client or Release Station from a network share, see this Knowledge Base article for more information.