Scan to any email with PaperCut MF

People who scan often need to send the document to another person instead of themselves. With the release of PaperCut MF’s Advanced Scanning , it’s now possible to let users type in a destination email address at the panel of the copier.

This article gives you simple, step-by-step instructions on how to use PaperCut MF’s Advanced Integrated Scanning feature to create a flexible “Scan to custom email” button. Keep in mind this does require an additional Advanced Scan license assigned to each device. See: Enable Advanced Scan actions on a device .

This setup lets users type the full, specific email address they need directly on the copier screen every time they scan.

Let users scan to a custom email address:

1. Log into the PaperCut MF admin interface.
2. Navigate to Devices, select Scan Actions, and click Create new scan action.
3. For the type Type of scan action, leave as Email.
4. Set the Label to a descriptive label users will see on the MFD, such as “Scan to Custom Email”.
5. Under the Metadata section, Choose the Advanced tab to open the detailed configuration options
6. Fill out the User Fields. This section creates the text input box for the user on the device screen and uses regex validation to ensure the user enters a properly formatted email.
   • ID: CustomEmailAddress
   • Label: Scan to a custom email
   • Field Type: Text
   • Placeholder: Enter e.g., jane.doe@client.com.
   • Validation: ^[^@\s]+@[^@\s]+.[^@\s]+$

7. Fill out the Destination Fields. This section routes the scanned document to the email address entered by the user at the device panel.
   • Email to: {{fields.CustomEmailAddress}}.
   • Other fields: leave with the default values or update as needed to change the subject or filename.
     
8. Scroll to the bottom and click Save & configure access.
9. Follow the steps on screen to assign the scan action to a group as needed.
10. Lastly, log onto a copier running PaperCut MF as a user and confirm the scan works as expected.