Why currency / unit based print accounting is better than counting pages

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Main.CurrencyBasedPrintAccounting History

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Changed line 61 from:
# Under @@Custom sign@@ enter " page(s)"
to:
# Under @@Custom sign@@ enter " pages"
August 28, 2018, at 05:23 PM by Eric - Changed '(pages)' to 'pages'
Changed line 58 from:
Alternatively, you can also display "page(s)" next to the number by doing this:
to:
Alternatively, you can also display "pages" next to the number by doing this:
November 18, 2015, at 07:41 PM by timg - Clarified you have to display the currency sign even if you're using custom sign.
Changed line 60 from:
# ''Check'' @@Use custom currency sign@@
to:
# ''Check'' @@Use custom currency sign@@ (you'll also want to make sure you ''check'' the box @@Display currency sign@@ if you unchecked this testing the above scenario).
April 09, 2014, at 05:37 PM by TimG - Added note about currency issues if using pages
Added lines 47-50:
It's also worth noting that this would not be appropriate for systems that integrate with a Payment Gateway or external payment/fund system. There is no 'currency conversion' in PaperCut, so you would be forced into charging 1 unit of your currency for 1 page of printing - e.g. $1 = 1 page. By staying with the currency based system as above, you'll be able to specify that e.g. 1 page = $0.10, and the user can print 10 pages for $1.

If you do want to continue to convert PaperCut to a page based system, the instructions are as follows:

Changed line 57 from:
# Under @@Custom sign@@ enter " page(s)" (note that the should be a space before "page(s)")
to:
# Under @@Custom sign@@ enter " page(s)"
Changed line 67 from:
[-keywords: page quota, pages quotes, page-level limits, differential, black and white quotas, b&w quota, color quota -]
to:
[-keywords: page quota, pages quotes, page-level limits, differential, black and white quotas, b&w quota, color quota, page count, page cost -]
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When configuring PaperCut to use a page based system, remember to update your printer charging to reflect a page based charge, as removal of the decimal places will turn a charge of .05 with two decimal places to 0 with no decimal places.
Changed line 65 from:
[-keywords: page quota, pages quotes, page-level limits, differential -]
to:
[-keywords: page quota, pages quotes, page-level limits, differential, black and white quotas, b&w quota, color quota -]
April 29, 2010, at 11:32 PM by Tim - fix typo: s/change/charge/
Changed lines 30-32 from:
->A currency based system can easily be extended when new printers are introduced.  If a new printer costs slightly less per page than an existing printer, no problem - change slightly less for using it.  If the price of color toner goes up, increase the price of color printing.

to:
->A currency based system can easily be extended when new printers are introduced.  If a new printer costs slightly less per page than an existing printer, no problem - charge slightly less for using it.  If the price of color toner goes up, increase the price of color printing.

Changed line 65 from:
[-keywords: page quota, pages quotes, page-level limits -]
to:
[-keywords: page quota, pages quotes, page-level limits, differential -]
August 18, 2009, at 12:17 AM by hendrik - added "page(s)" custom 'currency'
Added lines 52-60:
Alternatively, you can also display "page(s)" next to the number by doing this:
# From the administration interface, navigate to @@Options@@ -> @@General@@ -> @@Display Options@@.
# ''Check'' @@Use custom currency sign@@
# Under @@Custom sign@@ enter " page(s)" (note that the should be a space before "page(s)")
# From the @@Display@@ drop-down select "after number"
# ''Check'' @@Change number of decimal places@@
# Enter @@0@@ in the decimal places boxes to display no decimal places.
# Press @@Apply@@.

Changed line 49 from:
# Enter @@0@@ in box boxes to display no decimal places.
to:
# Enter @@0@@ in the decimal places boxes to display no decimal places.
Changed lines 12-14 from:
->A currency based system leaves the choice in the users' hands.  For example if printing in grayscale and duplex on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.

to:
->A currency based system (proportional cost system) leaves the choice in the users' hands.  For example if printing in grayscale and duplex on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.

Changed lines 19-20 from:
->Take the example of factoring in color printing - the page based system might be updated to say "users can print 100 grayscale pages and 10 color pages".  If you were to then factor in duplex mode and different page sizes, it might then be "users can print 40 A4 grayscale pages single sided, 1 A3 color page double sided, etc."
to:
->Take the example of factoring in color printing - the page based system might be updated to say "users can print 100 grayscale pages and 10 color pages".  If you were to then factor in duplex mode and different page sizes, it might then be "users can print 40 Letter/A4 grayscale pages single sided, 1 large color page double sided, etc."
Changed lines 12-14 from:
->A currency based system leaves the choice in the users' hands.  For example if printing in grayscale, duplex pages on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.

to:
->A currency based system leaves the choice in the users' hands.  For example if printing in grayscale and duplex on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.

Changed lines 21-22 from:
->A currency based model is simple: if a user has enough credit, they can print.
to:
->A currency based model is simple: Costs are defined like items in a shop and if a user has enough credit, they can print.
Added lines 55-56:

[-keywords: page quota, pages quotes, page-level limits -]
July 18, 2007, at 12:48 AM by 218.214.136.161 -
Changed lines 3-5 from:
In general, using a currency or unit model for print accounting or quotas is a much better option than a page based system.  There are several reasons this is the case.

to:
In general, using a currency model for print accounting or quotas is a much better option than a page based system.  There are several reasons this is the case.

''If you don't like the idea of using currency (because it implies charging or real money), consider removing the currency sign in PaperCut.  See the bottom of this page for details.''


July 18, 2007, at 12:42 AM by 218.214.136.161 -
Changed lines 1-7 from:
(:title Why currency based print accounting is better than counting pages:)

In general, using a currency model for print accounting or quotas is a much better option than a page based system.  There are several reasons this is the case.


!!1. Currency is simple
to:
(:title Why currency / unit based print accounting is better than counting pages:)

In general, using a currency or unit model for print accounting or quotas is a much better option than a page based system.  There are several reasons this is the case.


!!1. A currency model leads to less waste, and promotes responsibility

->In a page based system you might say "users can print 100 grayscale pages and 10 color pages".  But when a user has used up all their grayscale printing, they will probably print the last 10 in color, even though they may not require it.  This leads to a waste of toner / resources.

->A currency based system leaves the choice in the users' hands.  For example if printing in grayscale, duplex pages on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.


!!2
. Currency is simple
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!!2. Currency is flexible
to:
!!3. Currency is flexible
Deleted lines 30-36:
!!3. Currency promotes responsibility

->In a page based system you might say "users can print 100 grayscale pages and 10 color pages".  But when a user has used up all their grayscale printing, they will probably print the last 10 in color, just because they can.

->A currency based system promotes a user to think about what will get them the best deal.  For example if printing in grayscale, duplex pages on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.

July 16, 2007, at 04:08 AM by 218.214.136.161 -
Added lines 1-52:
(:title Why currency based print accounting is better than counting pages:)

In general, using a currency model for print accounting or quotas is a much better option than a page based system.  There are several reasons this is the case.


!!1. Currency is simple

->At first, a page based accounting / quota model might sound quite simple, such as "users can print 100 pages".  However this can quickly get very complicated and inflexible - enough to make it unmanageable.

->Take the example of factoring in color printing - the page based system might be updated to say "users can print 100 grayscale pages and 10 color pages".  If you were to then factor in duplex mode and different page sizes, it might then be "users can print 40 A4 grayscale pages single sided, 1 A3 color page double sided, etc."

->A currency based model is simple: if a user has enough credit, they can print.

->For example when a grayscale page costs $0.10, and a user has $10.00, they can print 100 pages.

->This system allows for charging more for large page sizes or expensive printers, or offering discounts for using grayscale or duplex printing.


!!2. Currency is flexible

->A currency based system can easily be extended when new printers are introduced.  If a new printer costs slightly less per page than an existing printer, no problem - change slightly less for using it.  If the price of color toner goes up, increase the price of color printing.


!!3. Currency promotes responsibility

->In a page based system you might say "users can print 100 grayscale pages and 10 color pages".  But when a user has used up all their grayscale printing, they will probably print the last 10 in color, just because they can.

->A currency based system promotes a user to think about what will get them the best deal.  For example if printing in grayscale, duplex pages on the laser printer is the cheapest way to print, that's what the users will do; saving color printing for only when it is needed.


!!4. Currency is familiar

->We are used to dealing with currency and performing transactions in our everyday lives.  The concept of comparing items and their relative costs is familiar to us, so is easy to understand.

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!!But I really, really want a page based system

There may be some situations where a page based system is still desired.  For example, if a printing environment is ''really'' simple, it might be enough to track by pages alone.

No problems - it's easy to turn displayed currency into a simple counter: simply disable the currency sign, and remove any decimal places.

In ''PaperCut NG'' and ''PaperCut ChargeBack'', this can be done as follows:
# From the administration interface, navigate to @@Options@@ -> @@General@@ -> @@Display Options@@.
# ''Uncheck'' @@Display currency sign@@
# ''Check'' @@Change number of decimal places@@
# Enter @@0@@ in box boxes to display no decimal places.
# Press @@Apply@@.

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''Categories:'' [[!Administration]]
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Article last modified on August 28, 2018, at 05:23 PM
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