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Differences in PaperCut MF/NG installations


During the installation phase of PaperCut NG, there are three options available to choose from:

  • Education
  • Small/Medium Enterprise (SME) or Corporate
  • Professional (Client Billing)

The installation type you choose will determine how the software is setup and configured for your environment. The following is a list of the differences and similarities between the three configuration types.


The registry settings for the PaperCut NG installation types are identical. There are no additional registry entries that are added to a PaperCut NG server when the software is installed.

PaperCut NG installation

The initial part of the installation of PaperCut NG is identical up to the point of selecting the configuration type that you wish to use to prepare your PaperCut Application Server with.

This section will attempt to explain the different steps you will encounter during installation along with the results of the default options.

Education installation

The education installation takes you through the following steps:

  1. Set the default costs of printing for color and grayscale.
  2. On the next screen you will set the initial credit for the users. The default option here has ticked the following option: Deny access when users run out of credit/quota. Note: if you set the initial credit for users to 0, and keep the “Deny access when users run out of credit/quota” option, users will first have to top up their accounts before they will be able to print.
  3. The final screen of the installation is to select the sync source and run a synchronization.

Small/Medium Enterprise (SME) or Corporate installation

The SME installation takes you through the following steps:

  1. Set the default costs of printing for color and grayscale.
  2. Select the Sync source and choose to synchronize.

Professional (Client Billing) installation

The professional installation takes you through the following steps:

  1. Set the default costs of printing for color and grayscale.
  2. Select the Sync source and choose to synchronize.
  3. This now displays the User Client Options Screen where you have two options:
    1. Minimal Impact (initial single user testing). If you select this option you can enter in a single username to apply these settings for testing purposes.
    2. Immediate Implementation (Enable for all users). This option will apply the settings to all users. If you choose this option a warning will appear stating: “Enabling the account popup will stop/pause all users printing until the client software is deployed.” Note: Option (b) requires that you have deployed the client software to all user computers to allow the staff to be able to select the account that they wish to charge to when they choose to print.
  4. This will now synchronize the users into PaperCut and configure the accounts based on the selection you chose on the “User Client Options” screen.

Once you log in to PaperCut NG there are a number of different selected options based on the installation type chosen.

The following tables list the differences between the options within PaperCut NG:

PaperCut NG User Details Screen

User Features PageEducationProfessionalSME
Account Details
Balance$ amount in setup$0.00$0.00
Account Selection
Automatically Charge to Personal accountYN/AY
Show the advanced account selection popupN/AYN/A
Allow users to charge their personal accountN/AYN/A
Default shared account optionN/AYN/A
When shared account selected “Charge Shared Account”N/AYN/A

PaperCut Accounts → Template Account

User Features PageEducationProfessionalSME
Details and Balance
Client Options
InvoicingUser choiceUser choiceUser choice
Advanced Options
Multiply Cost ByUntickedUntickedUnticked
Apply to all sub accountsUntickedUntickedUnticked
Quota Scheduling
Schedule Amount$0.00$0.00$0.00
Only allow accumulation up to$0.00$0.00$0.00
Security Tab
Control Access to this Account:
GroupsNo groups selectedAll usersNo groups selected
UsersNo users selectedNo users selectedNo users selected

Options → User Features Page

There are several differences on this page between the three setup options. The highlighted options show where differences occur between the three installation types.

User Features PageEducationProfessionalSME
Show Environmental Impact informationYYY
Allow users to see Rates / CostsYYY
Allow users to view balance informationYYY
Allow users to transfer funds to other usersYYY
Only allow users in this group to transfer fundYYY
Allow users to add comments to manual transfersYYY
Enable use of TopUp / PrePaid CardsYNN
Allow users to view held jobs (Hold/Release queues) via end-user interfaceYYY
Only allow users in this group to view held jobsNNN
Release their own jobsYYY
Enable the ‘Release All’ and ‘Cancel All’ buttonsYYY
Allow users to view/release held jobs via mobile print releaseYYY
Allow users to view shared accounts balancesYYY
Allow users to change their card/ID numberNNY
Allow users to view their card/ID numbersNNY
Allow users to change their card/ID PINNNY
Allow users to request refundsNNY
Auto approve refund requests for users in this groupNNY
Add custom links to the user web navigation menuNNY
Allow ‘remember me’ functionality for mobile release and mobile client loginYYN

Backend Config Keys based on Organisation type:

Config SetupEducationProfessionalSME
Top Up CardsNo special setupOffOff
Release timeNo special setup4-hour window4-hour window
Account PIN VisibleNo special setupYesNo special setup
Client Starts minimisedNo special setupYesNo special setup
Enable Advanced PopupNoYes
Allow: Charge Printing to Account from list
Allow: Charge Printing to Account from PIN
Allow: Charge Printing to Personal Account
Don’t Allow: Can charge printing to other users
During Setup User Client Options ScreenNot displayedIf admin selects Immediate Implementation (All users), then all users receive the above settings immediately.
If admin selects Minimal Impact (Initial user testing), then they will need to enter an existing account as the test account for the above settings to be applied to.
Not displayed

Categories: Reference Articles , Installing, Uninstalling and Migrating


Last updated February 15, 2024