Three Ways to Save on Color toner

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December 28, 2018, at 09:28 PM by Aaron Pouliot - Fixed screenshot from Printing Preferences to Printing Defaults
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December 28, 2018, at 09:08 PM by Aaron Pouliot - added keywords
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[-Keywords: mono, grayscale, greyscale, black and white, black & white, printing preferences, printing defaults-]
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[-Keywords: mono, grayscale, greyscale, black and white, black & white, printing preferences, printing defaults, restrict color printing-]
December 28, 2018, at 09:05 PM by Aaron Pouliot - Added missing header and keywords
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!2. Use PaperCut to convert print jobs to Grayscale
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# Log into the PaperCut Admin interface, open Printers and select a particular printer.
# Click on the Print Scripting tab.
# Check the box next to Enable Print Script.
# Select Import Recipe.
# Then import the script “Color print jobs require user confirmation”.
to:
# Log into the PaperCut Admin interface, open '''Printers''' and select a particular printer.
# Click on the '''Print Scripting''' tab.
# Check the box next to '''Enable Print Script'''.
# Select '''Import Recipe'''.
# Then import the script '''“Color print jobs require user confirmation”'''.

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''Categories:'' [[Category.Windows|+]], [[Category.Administration|+]]
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''Categories:'' [[Category.Windows|+]], [[Category.Administration|+]]
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[-Keywords: mono, grayscale, greyscale, black and white, black & white, printing preferences, printing defaults-
]
December 21, 2018, at 09:18 PM by Aaron Pouliot - Indented images and removed snippet about Printing Defaults vs Printing Preferences
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Attach:convertgrayscale.png
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December 21, 2018, at 09:17 PM by Aaron Pouliot -
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!! What is the difference between Printing Defaults and Printing Preferences?
These two menu options may look identical, but there are key differences.
* '''Printing Defaults''' are configured on a Windows Print server, and affect all users.
* '''Printing Preferences''' are configured by users on their workstations, only apply to the logged in user, and can override the Printing Defaults set on the server.
!2. Use PaperCut to convert print jobs to Grayscale
Using PaperCut, it’s possible to convert all print jobs to grayscale automatically. This can also be done for just a specific group of users as well.
December 21, 2018, at 07:44 PM by Sean McDonald - New KB article
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Attach:printingpreferences.png
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Attach:convertgrayscale.png
December 21, 2018, at 07:35 PM by Sean McDonald -
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!!Still have questions?
Let us know! We love chatting about what’s going on under the hood. Feel free to leave a comment below or visit our [[https://support.papercut.com|Support Portal]] for further assistance.

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''Categories:'' [[Category.Windows|+]], [[Category.Administration|+]]
December 21, 2018, at 07:32 PM by Sean McDonald -
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1. Set the print queue default to Black and White (Windows Only)
to:
!1. Set the print queue default to Black and White (Windows Only)
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'''Summary:'''
*Windows user will see Black and White as the default option when they try to print, but can override this as needed.
*Applicable only with Windows clients and print servers, so this won’t work for Mobility Print or Google Cloud Print users.
*This is not a PaperCut feature, so it doesn’t need PaperCut to work.

Steps:
Log into the print server, and open the Print Management console by pressing Windows key + R, then type printmanagement.msc and hit Enter. 
Next, right-click on the printer you want to manage and choose Set Printing Defaults…
In this menu you should be able to set the default color choice of the print queue to grayscale/mono/black and white.  Be aware that this menu might be completely different for each print driver, as this can be customized by the manufacturer.  The screenshot below shows how this would look if you were configuring a printer that uses the PaperCut Global PostScript driver.



!!Still have questions?
Let us know! We love chatting about what’s going on under the hood. Feel free to leave a comment below or visit our [[https://support.papercut.com|Support Portal]] for further assistance.

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''Categories:'' [[Category.TODOFirstCategory|+]], [[Category.TODOSecondCategoryIfNeeded|+]]
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[-Keywords: TODO keywords here if needed-]
to:
!!!Summary:
* Windows user will see Black and White as the default option when they try to print, but can override this as needed.
* Applicable only with Windows clients and print servers, so this won’t work for Mobility Print or Google Cloud Print users.
* This is not a PaperCut feature, so it doesn’t need PaperCut to work.

!!!Steps:
# Log into the print server, and open the '''Print Management''' console by pressing '''Windows key + R''', then type '''printmanagement.msc''' and hit '''Enter'''. 
# Next, right-click on the printer you want to manage and choose Set '''Printing Defaults'''…
# In this menu you should be able to set the default color choice of the print queue to grayscale/mono/black and white.  Be aware that this menu might be completely different for each print driver, as this can be customized by the manufacturer.  The screenshot below shows how this would look if you were configuring a printer that uses the PaperCut Global PostScript driver.

!! What is the difference between Printing Defaults and Printing Preferences?
These two menu options may look identical, but there are key differences.
* '''Printing Defaults''' are configured on a Windows Print server, and affect all users.
* '''Printing Preferences''' are configured by users on their workstations, only apply to the logged in user, and can override the Printing Defaults set on the server.
!2. Use PaperCut to convert print jobs to Grayscale
Using PaperCut, it’s possible to convert all print jobs to grayscale automatically. This can also be done for just a specific group of users as well.

!!! Summary:
* PaperCut can be used to convert all print jobs to grayscale automatically for a specific printer or group of users.
* Works with any kind of print server running PaperCut (Windows, Linux, macOS).
* For this to work there are few prerequisites:
** Make sure that [[https://www.papercut.com/support/resources/manuals/ng-mf/applicationserver/topics/printer-color-detection.html|Color Detection]] is enabled for the printer in PaperCut, which should already be on by default.
** For some print drivers, [[https://www.papercut.com/kb/Main/EnableAdvancedPrintingFeatures|Advanced Printing Features]] may need to be disabled.
** Most print drivers should be supported, but check the [[https://www.papercut.com/kb/Main/SupportedPrinters|Supported Printers]] page to confirm.  When in doubt, use a PCL or PostScript driver.
!!! Steps:
# Log into the PaperCut Admin interface and open '''Printers''' and select a particular printer.
# Open the '''Filters & Restrictions''' tab and check the box '''Convert color jobs to grayscale for: all users.'''
# Scroll to the bottom of the page and click '''Apply'''.​​

!3. Prompt users to confirm color jobs with Print Scripting
If users are running the PaperCut User Client, then it's possible to use PaperCut's Print Scripting feature to send users a popup message to ask them if they really want to print in color.

!!! Summary:
* PaperCut can be used to convert all print jobs to grayscale automatically for a specific printer or group of users.
* Can be done with any print server running PaperCut, so long as the user is running the PaperCut User Client on their workstation to see the popup message.
!!! Steps:
# Log into the PaperCut Admin interface, open Printers and select a particular printer.
# Click on the Print Scripting tab.
# Check the box next to Enable Print Script.
# Select Import Recipe.
# Then import the script “Color print jobs require user confirmation”.

December 20, 2018, at 03:45 AM by Sean McDonald -
Changed line 8 from:
Summary:
to:
'''Summary:'''
December 20, 2018, at 03:43 AM by Sean McDonald -
Changed lines 5-28 from:
''"Help! I’m a user/Systems Administrator/reseller of PaperCut, and I’ve run into an error message/I’m trying to set up/I’m curious about such and such. What do we need to do/how can we fix this/why does this happen?"''

!!What makes a good article?
* Use paragraph Headings to help Search Engines understand your page.
* Have a technical expert review the content ''before'' going through the trouble of formating the article
.
* If the article isn't ready for primetime yet, use http://staging.papercut.com/kb/ to preview how it will look.
* Get help from the #KB-Experts Slack Channel
.
* Ask a friend to review the new article to watch out
for typos and errors.
* Share your new article with the #Support Slack Channel.

!!Steps
# Open '''Print Management''' by pressing '''Windows key''' + '''R''', then type '''printmanagement.msc''' and hit the enter key. 
# Next, right-click on the printer you want to manage and choose '''Properties…'''
# Monospace your file paths like this: @@[application-directory]/PaperCut Mobility Print/data/spool@@
** You can even mix in bullet points. 
** Wow.

-> [@
 if  you have a block of code {
 
  then monospace it like this.
 }
@]

\\
to:
1. Set the print queue default to Black and White (Windows Only)
In the world of Windows printing, it is possible to change a print queue so that Black and White is the default choice. User will still be able to override the option, but you can at least change what the default options will be. This is done through the "Printing Defaults" menu on the print server
.

Summary:
*Windows user will see Black and White as the default option when they try to print, but can override this as needed
.
*Applicable only with Windows clients and print servers, so this won’t work for Mobility Print or Google Cloud Print users.
*This is not a PaperCut feature, so it doesn’t need PaperCut to work.

Steps:

Log into the print server, and open the Print Management console by pressing Windows key + R, then type printmanagement.msc and hit Enter. 
Next, right-click on the printer you want to manage and choose Set Printing Defaults…
In this menu you should be able to set the default color choice of the print queue to grayscale/mono/black and white.
  Be aware that this menu might be completely different for each print driver, as this can be customized by the manufacturer.  The screenshot below shows how this would look if you were configuring a printer that uses the PaperCut Global PostScript driver.

December 20, 2018, at 03:37 AM by Sean McDonald - First draft
Added lines 2-3:

As the administrator of your printing environment you already know how expensive color printing is. Are you interested in saving money on color toner? Here are a few different ways to encourage people to print smarter and lower your costs both with and without PaperCut.  Read on to learn more.
December 20, 2018, at 03:34 AM by 76.105.191.127 -
Added lines 1-34:
(:title Three Ways to Save on Color toner:)

''"Help! I’m a user/Systems Administrator/reseller of PaperCut, and I’ve run into an error message/I’m trying to set up/I’m curious about such and such. What do we need to do/how can we fix this/why does this happen?"''

!!What makes a good article?
* Use paragraph Headings to help Search Engines understand your page.
* Have a technical expert review the content ''before'' going through the trouble of formating the article.
* If the article isn't ready for primetime yet, use http://staging.papercut.com/kb/ to preview how it will look.
* Get help from the #KB-Experts Slack Channel.
* Ask a friend to review the new article to watch out for typos and errors.
* Share your new article with the #Support Slack Channel.

!!Steps
# Open '''Print Management''' by pressing '''Windows key''' + '''R''', then type '''printmanagement.msc''' and hit the enter key. 
# Next, right-click on the printer you want to manage and choose '''Properties…'''
# Monospace your file paths like this: @@[application-directory]/PaperCut Mobility Print/data/spool@@
** You can even mix in bullet points. 
** Wow.

-> [@
 if  you have a block of code {
  then monospace it like this.
 }
@]

\\

!!Still have questions?
Let us know! We love chatting about what’s going on under the hood. Feel free to leave a comment below or visit our [[https://support.papercut.com|Support Portal]] for further assistance.

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''Categories:'' [[Category.TODOFirstCategory|+]], [[Category.TODOSecondCategoryIfNeeded|+]]
----
[-Keywords: TODO keywords here if needed-]

Comments

Share your findings and experience with other PaperCut users. Feel free to add comments and suggestions about this Knowledge Base article. Please don't use this for support requests.

Article last modified on December 28, 2018, at 09:28 PM
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