Track Printing

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This Discover section provides you with everything you need to know and covers stories and practices on how our customers use our solutions to get the most out of their printing, scanning and copying environments.

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PaperCut's core purpose is to track all printing in a network environment. It keeps detailed print logs for all user printing activity. This logging helps to understand printing at the level of interest, such as by user, printer, group, department, office or shared account.

User Level Tracking

Users are able to view their own printing history via the user web interface.

Print job history of a user
  • Administrators can view the print history of each user
  • Track the types of jobs printed, e.g. grayscale, color
  • Filters make it easy to locate specific print jobs
  • Export data as HTML, PDF or CSV (MS Excel)

User level printing may also be presented as the summary of all users in a group, office or department.

Printer Level Tracking

Tracking by printer helps to understand how much printers are used, by who and when. This assists decisions such as purchasing a new printer or re-allocating existing printers to achieve more efficient usage.

Printer list
  • Compare and analyze printer usage
  • Determine which printers are used most
  • See detailed logs for each printer
  • Visual charts help to understand utilization

Shared Account Level Tracking

Printing that is allocated to shared accounts, such as via the client tool, can be tracked and charged separately. This allows setting and tracking department budgets, among other uses.


All of PaperCut's logging is available for viewing or export as reports. For information about generating reports, see the Report tour section. For samples of the available reports see the Reporting in Detail tour section.