Auditing, Logs and Reporting

Increase accountability, improve security, and make smarter print decisions. Gain visibility into user behaviour, investigate incidents faster, and deliver scheduled insights automatically.

Gain visibility that drives better printing behaviour

Simply making printing visible can change behaviour.

PaperCut Hive and Pocket Auditing, Logs & Reporting makes print activity observable, accountable, and actionable.

Modular, single-purpose reports categorized by user, printer, scanning, and environmental insights reduce mental load and help you make faster operational decisions.

See our manual for a detailed overview of reporting in PaperCut Hive and Pocket.

PaperCut Hive makes reporting and insights easy to track

Understand print behaviour with user-level visibility

Devices can report page counts, but they don’t explain who printed, what they printed, or why volume changed.

Close that gap by capturing user-level activity and explain behaviour—not just numbers.

With PaperCut Hive, admins can:

See who printed what, when, and where
Identify unusual or unexpected printing patterns
Use visibility as a behavioural nudge—encouraging mindful printing

Learn more about the Printer Activity Summary reports and how they can help your organisation.

Logs that support fast investigation and technical troubleshooting

When something goes wrong, logs provide clarity and allow Admins to investigate incidents quickly and confidently.

Logs are commonly used to:

Instantly identify why a job failed with clear cancellation reasons, distinguishing between user actions and system timeouts.
Investigate confidential documents left on devices
Understand unexpected print volume or cost spikes
Support internal reviews and compliance checks

Dive into details provided in PaperCut Hive and Pocket Logs here.

Highlighted activity log entry, showing printer usage at 1 am.

Reporting that turns data into decisions

Reports support organisations to make real decisions, move from “what’s happening?” to “we need to change X”

Admins can use reports to:

Analyse print usage by user, device, location, or time period
Identify colour vs mono trends and cost drivers
Support departmental or site-level reviews
Inform device consolidation and fleet planning
Track changes over time to validate policy or behaviour improvements

Learn how to Visualize your most important information in our manual.

Printer usage report being used to help identify low and high usage printers.

Scheduled reports that reduce admin effort

Reports can be scheduled and delivered automatically, removing the need for repeated manual exports and making visibility continuous, not reactive.

With scheduled reports, admins can:

Set reporting frequency (daily, weekly, monthly)
Share timely insights with IT, finance, or leadership teams
Maintain consistent oversight without ongoing admin work
Spot changes early—before issues escalate

For more detailed information on Scheduling and sending reports see our manual.

The user interface used to schedule reports to be emailed out to desired email addresses.

Environmental impact insights users can relate to

For education and sustainability-focused organisations, visibility becomes more powerful when it’s relatable.

PaperCut Hive reporting can present print activity in real-world terms—helping users and leaders understand the environmental impact of printing and reinforcing positive behaviour change.

Take a look at our manual to understand the statistics used in our Environmental Summary Report.