For the highest level of security, apply a digital signature to all printed documents.
This cryptographically secure code acts as an electronic fingerprint. It provides definitive, non-repudiable proof of a document’s authenticity and origin.
Dive into advanced capabilities of applying Digital Signatures in our manual.
Apply a Digital Signature for ironclad proof
Trace a printed document back to its origin in seconds
A digital signature is your key to complete document traceability. If a signed document is found, you can trace it back to its origin in seconds.
Take the unique signature from the printed page and search for it in the PaperCut MF job log. The system immediately pinpoints the exact job entry. You’ll see who printed it, when, and from where. This provides undeniable proof of origin and sends a strong message of accountability.
See how to search the job log in our manual section titled Verify a Signature.
Choose what information to embed on your documents
PaperCut MF gives you the flexibility to choose the right option for any situation. You can choose from over 20 useful job metadata variables, which is really helpful for document tracking.
- The username to identify the owner
- The print time and date
- The document and printer name
- The Client HostName and Client IP Address
- Job ID and Job Cost
- Number of Pages or Copies
To learn more, see the Manual page on configuring watermarks.
Control where and how your watermark appears
Placement choice of watermarks sends a clear message about a document’s sensitivity.
- Top or bottom margins: Add usernames or job details subtly in the header or footer for simple tracking.
- Full page: Repeat a watermark like “Confidential” across the entire page, making it impossible to ignore on highly sensitive documents.
This control lets you tailor the feature to your exact security needs, from gentle reminders to unmissable warnings.
Find all the settings in the section of our manual enabling watermarking.
Customize watermark rules with advanced scripting
For advanced customization, you can apply watermarks and digital signatures using scripts. This gives experienced Administrators powerful control to handle complex logic or specific scenarios when you need it.
Get started by exploring the scripting examples in our manual.
What to explore next
Enable printing in my organisation
Track printing on all devices
Secure my printers
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Manage the cost of printing
Manage my users
