Faxing may seem like a relic of the past, but it’s still a vital communication tool for many businesses and industries. Whether it’s for legal, medical, financial, or educational purposes, faxing is often the preferred or required method of sending and receiving documents securely.
But faxing doesn’t have to be a hassle or a headache. With the right fax server software and print management software solutions, you can integrate faxing with your printing workflows and enjoy a range of benefits.
Reducing hardware expenses by eliminating the need for separate fax machines and servers
One of the biggest drawbacks of traditional faxing is the cost and maintenance of hardware. Fax machines, phone lines, toner, paper, and servers can add up to a significant expense for your business. Not to mention the space and energy they consume.
By integrating faxing with your print management software, you can eliminate the need for separate fax machines and servers. You can use your existing multifunction printers (MFPs) or scanners to send and receive faxes, or even use your computers or mobile devices. This way, you can save money on hardware, reduce your environmental impact, and free up valuable office space.
Improving productivity and convenience by allowing users to send and receive faxes from their computers or mobile devices
Another benefit of integrating faxing with your print management software is the increased productivity and convenience for your users. Instead of having to walk to a fax machine, dial a number, wait for confirmation, and deal with paper jams or busy signals, users can simply send and receive faxes from their computers or mobile devices.
This means users can fax documents from anywhere, anytime, without interrupting their workflow. They can also attach multiple files, preview faxes before sending them, and track their status. Plus, they can access their faxes from their email inbox or cloud storage service, making it easy to organize and archive them.
Enhancing security and compliance by encrypting faxes and storing them in the cloud or on-premises
Security and compliance are crucial aspects of faxing, especially for sensitive or confidential documents. Traditional faxing can pose several risks, such as unauthorized access, interception, tampering, or loss of data.
By integrating faxing with your print management software, you can enhance security and compliance by encrypting faxes and storing them in the cloud or on-premises. Encryption ensures that only the intended recipient can view the fax content. Storing faxes in the cloud or on-premises allows you to control who can access them and for how long. You can also apply retention policies and audit trails to comply with regulations such as HIPAA or GDPR.
Simplifying administration and maintenance by centralizing fax management and monitoring
Finally, integrating faxing with your print management software can simplify administration and maintenance by centralizing fax management and monitoring. Instead of having to manage multiple fax machines and servers across different locations, you can have a single point of control for all your faxing needs.
You can configure settings, assign permissions, allocate costs, generate reports, and troubleshoot issues from one dashboard. You can also integrate faxing with your existing applications such as email clients, document management systems, or CRM software. This way, you can streamline your faxing workflows and optimize your faxing efficiency.
Integrate your fax server solution with PaperCut MF
Faxing may not be going away anytime soon, but it doesn’t have to be a burden for your business. By integrating faxing with your print management software solutions , you can reduce hardware expenses , improve productivity and convenience, enhance security and compliance, and simplify administration and maintenance. You can also enjoy the flexibility of cloud faxing or on-premises faxing, depending on your preferences and requirements.
If you’re looking for a reliable and robust fax server software that integrates seamlessly with your print management software, look no further than PaperCut MF. PaperCut MF is a powerful print management solution that offers native integrations with multiple fax server solutions, including OpenText, WestFax, eFax, Retarus, Concorde, and eGoldFax. These integrations provide a complete end-to-end solution for all your printing and faxing needs. All from the same device touchscreen.