Excess printing incurs huge costs on educational/academic institutions in both hidden and explicit ways. Are you looking for ways to cut back? Over 20,000 K-12 schools, colleges and universities worldwide use PaperCut NG to control costs.

The education IT environment is unique. User turnover is high and networks are dynamic. From its first release ten years ago, PaperCut has always been designed by education network administrators specifically for the education environment.

Take the tour to discover how PaperCut NG can help you cut back on print costs.

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Key features for education at a glance:

  • Control student print quota, or charge for printing.
  • Track and budget staff printing by faculty or department.
  • Simple installation - starts working immediately.
  • Directory integration with automatic user account creation.
  • Simple web-based administration for office staff.
  • Automatic scheduling of credit/quotas.
  • Solutions for managing wireless laptop printing.
  • Runs on Windows, Mac, Linux and Novell, making PaperCut the most flexible and integrated management solution available.
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The PE Technikon is a Technical University and the George Campus is a satellite campus located 330 kilometres away from the Main Campus. We have approximately 1000 students. The situation in 2002 was that students made use of 4 after-hours computer labs and needed to print. The Student Council paid for the ink and the students provided their own paper.

This caused two major problems. The Student Council had a limited budget and because there was no control of the ink usage, some students received maximum benefits while others constantly found the printers to be out of ink. Also, because students provided their own paper, we found that students used all sorts of paper in the printer, believe it or not wrapping paper has been found jammed in the printers. The printers were constantly having to be serviced due to paper jams and other abuse.

I conducted a search on the Internet and came across PaperCut. With some creative accounting and the assistance of PaperCut management, I was able to purchase the Papercut quota system. I tested the system until December 2002 and then implemented PaperCut on our Windows network. The Main Server is located at our Saasveld site with a secondary server installed at our second site 15 kilometres away.

The system has now been running for six months and what a difference! Total costs so far are only 30% of what it was last year for paper and ink. Not one of the student printers has had to be serviced this year. I have seen that the students are becoming more responsible and economical in their printer use.

I would definitely recommend the PaperCut Quota system to any school or University. It is easy to use AND manage. Thanks to Papercut Biz for a great product.

Garth, Section Head: Computer Services, PE Technikon - South Africa
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Why is PaperCut the ideal solution for education?


PaperCut was developed 10 years ago in conjunction with network technicians and staff from a number of education establishments. Many of the current team have backgrounds in education sites and know the challenges involved in managing students (and staff)! We now also target the business market, however education remains our primary focus.


Our education customers play a big part in current development. All new features are defined, prioritized and ranked by all customers via a voting process. Some recent features we have developed specifically for education include Web Print, a printing solution for student owned laptops and faculty/department level charging.


PaperCut includes a wealth of functionality for tracking and controlling printing. Many sites start with simple goals and will leverage the more advanced features as time goes on. Some features regularly used by education sites include:


PaperCut has been in production use on networks with many thousands of users for over 10 years. It has proven scalability and stability. Clustering support has taken this one level further. The largest PaperCut NG site (Miami Dade College, FL, USA) has over 350,000+ users in their network!


Infrastructure applications can be costly. PaperCut's price and licensing model is structured so that our printer counter system is available to all organizations. We are an engineering driven organization, and have low marketing overheads. We have and will always sell directly to academic sites via our website, so you avoid the margins associated with retail, marketing and reseller chains.

Per-user licensing ensures multiple server networks are not penalized for their existing structure. There are no mandatory yearly contracts or fees.

By reducing paper and toner usage, PaperCut NG usually pays for itself in a few months. See how much you can save with our online Return on Investment (ROI) calculator.


We try to make PaperCut's printer control features simple to use, yet provide the power needed for flexible administration. PaperCut is renowned for its straightforward installation and easy-to-use interface. Some highlights include:

As software developers we're big believers in the idea that simplicity and power are not mutually exclusive. PaperCut provides for the simplicity of a straightforward printer log as well as retaining a set of features that will satisfy even the most technical system administrator.

User Base

Join the tens of thousands of schools, colleges and universities world-wide using PaperCut. See what others have to say on our testimonials page.

Other Resources:

Case Study: Colchester Royal Grammar School

An implementation case study covering PaperCut setup in K-12 Schools & Colleges.

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Case Study: MidAmerica Nazarene University

An implementation case study covering PaperCut print control in higher education at MidAmerica Nazarene University.

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Case Study: State University of New York, Geneseo

An implementation case study covering PaperCut setup in higher education.

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Fact Sheet: PaperCut NG Overview

An overview of PaperCut's core features and technical specification.

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Fact Sheet: PaperCut Solutions for Education

Common questions about implementing print management in an academic environment.

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