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Option 1: Common username and passwords on all systems

  1. Nominate a system to host the printers and the PaperCut NG server software.

  2. Set up the printers and share with appropriate names.

  3. On the nominated host system, ensure that the Guest account is disabled.

    1. Open the Local Users screen: Start > Control Panel > Administrative Tools > Computer Management > Local Users and Groups > Users

    2. Right-click the Guest user; then select Properties.

    3. On the General tab, select Account is disabled.

    4. Click OK.

  4. This should also be performed for any system running a Release StationPrint Release Stations place a print job on hold and allow users to release it when required. Often a Release Station is a dedicated PC terminal located next to the printers, however, Release Stations can take other forms such as a web browser based interface. Some common examples where Release Stations can be used include secure printing, approved printing, and authentication. In a secure printing environment jobs are only printed when the user arrives at the print area and confirms his or her identity. This ensures the user is there to collect the job and other users can't "accidentally" collect the document. In some organizations it may be appropriate to hold jobs until they are approved by selected individuals. A good example would be a teacher approving printing on an expensive color printer. Hold/Release queues can be used as a form of authentication in an unauthenticated environment. Users must authenticate prior to releasing their jobs allowing PaperCut NG to confirm their identity..
  5. On the nominated host system, set up user accounts for all users via User Accounts in the Windows Control Panel.

  6. Set permission on the printer so only these users can access the printer shares (i.e. don't allow guest).

  7. Install the PaperCut NG server software and complete the configuration wizard.

  8. Instruct each user to log onto their workstation using an account with the same username and password as set up for them on the nominated host system. This ensures that their jobs list in the queue under their username.


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