Print document previews and print job thumbnails
🔎 Find this feature in the admin interface: Configure > Print Security > During Printing > Privacy & Compliance > Thumbnail visibility
Do you have lots of documents that are named similarly but are completely different? If so, to help identify which document is which in the mobile app (or if you’re using PaperCut Hive, on the device), you can take a quick peek at the thumbnail of the print job to see a preview of what the first page of the job looks like.
From a security point of view, it can also be useful for administrators to review whether people are abusing the print system or printing out something that they shouldn’t be. Having this extra view of what’s being printed (without being too invasive) can be a good policy for peace of mind.
If you want to switch the preview option off, head into the Configure > Print Security > During Printing > Privacy & Compliance > Thumbnail visibility section of your organization’s settings, and you have 3 choices:
|Admin & user||The print preview thumbnails appear for users printing through their mobile app and, if they’re using Hive, through their device login. The thumbnails also appear for SysAdmins looking at the job log in the admin interface.|
|Print user only||The print preview thumbnails appear for users printing through the mobile app; however, the administrator will not see any preview thumbnails in the admin interface job log.|
|No one||No job preview thumbnails are generated or stored for either the user or the administrator. If you are concerned about security, if you or your users might print highly sensitive documents, and you don’t want a preview thumbnail of any kind being stored in the cloud, this is the option for you!|